Plaud Team uses an invite-only model. Members cannot join a workspace on their own. They must be invited by an Admin, from Plaud Web or from the Plaud Mobile App via the Invite Members entry in Settings.
Applies to: v4.0.x or later. Still using v3.30.x or earlier Plaud Team? See Who can join my workspace?.
How do I invite a Member?
Members are invited from Plaud Web in a desktop browser, or from the Plaud Mobile App via the Invite Members entry in Settings. Plaud Web is the only place for ongoing Member management.
💡 One exception during setup: if you create a new Team workspace from a mobile phone, you can open Plaud as a webpage in your mobile browser and invite Members at the end of the setup flow, or tap Skip for now and invite later from Plaud Web. Ongoing Member management is not available from the phone webpage.
On Plaud Web:
- Sign in to Plaud Web and switch to your Team workspace.
- Open Settings → Workspace management → Members & roles, then click Invite members.
- Enter the person's email address, and send the invitation.
After the invitation is sent, the invitee will receive an email with a Join workspace button.
What happens after someone receives the invitation?
Once the invitation is sent:
- The seat is occupied immediately
- They become an active Member (or Admin, depending on the role assigned) once they have a Plaud account and sign in for the first time after the invitation
- Their content in the Team workspace is private to them by default
- Their Plaud device (if any) can be bound to the Team workspace
FAQ about workspace invitations
Can anyone with the invite link join?
No. Invitations are bound to a specific email address. The recipient must sign in to Plaud with that exact email to access the workspace. Invitation links cannot be forwarded or reused by someone else.
Is there a way to restrict invitations by email domain?
Not currently. Any valid email address can be invited. There is no domain allowlist or blocklist. Admins control all invitations manually and can remove a Member at any time.
Can I invite external partners or clients?
Technically yes: any valid email address can be invited and the invitee occupies one seat. However, the workspace has no external-guest role, so external invitees have the same content visibility as internal Members. For one-off external sharing, consider sharing from your Personal workspace instead.
Can I change a Member's role after they join?
Yes. Role (Admin or Member) is set at invitation time but can be changed later from Settings → Workspace management → Members & roles on Plaud Web. Role changes take effect immediately.
Disclaimer: The information in this article is for reference only and may change as Plaud product features continue to update. Please refer to the latest version of the product for the most current experience.