AutoFlow

AutoFlow automatically generates transcripts and summaries whenever you sync or upload a recording. It can also email them to you when they're ready. Set trigger conditions to choose which recordings AutoFlow runs on, and Plaud handles the rest.

What is AutoFlow?

AutoFlow is an automation feature that monitors incoming recordings and, when a recording meets your trigger conditions, automatically starts transcription and summarization. You can create multiple AutoFlows for different scenarios, such as one for meetings and another for lectures.

Before you start

AutoFlow processes recordings with more than 200 words (about 5 minutes of speech or longer). Shorter recordings upload normally but don't trigger AutoFlow.

How to create an AutoFlow?

1. Open Plaud App and tap AutoFlow (in the Explore tab)

   

2. Tap the + icon (top-right)

   

Step 1: Configure When (trigger conditions)

Choose one or more conditions:

• Recording keyword
  • Set a keyword (for example, meeting). The keyword must be spoken in the first 60 seconds of the recording to trigger AutoFlow.

    

• Recording duration
  • Set a minimum duration to limit AutoFlow to longer recordings.

    

• Recording source
  • Choose the recording's source, such as a specific Plaud device or upload origin.

Step 2: Configure Then (what AutoFlow will do)

Select the output and processing options, such as:

• Transcript/summary template
• Speaker labeling
• Audio language
• AI model

Step 3: Configure Send email (optional)

1. Tap Set up next to Send email.
2. Enter the recipient email address and select which content to send: transcript, summary, or both.

Step 4: Enable and save

1. Turn the AutoFlow toggle on.
2. Tap Add.

   

Manage AutoFlows

• Rename or Delete: Swipe left on an AutoFlow to rename or delete it.

  

• Disable temporarily: Open an AutoFlow and toggle it off. Re-enable it at any time.

  

FAQ about AutoFlow

Why didn't my AutoFlow run?

Check the following: the recording must have more than 200 words of content; if you used a keyword trigger, confirm the keyword was spoken within the first 60 seconds; and check whether an earlier AutoFlow in the list matched first (only the first match runs).

Can I create more than one AutoFlow?

Yes. You can create as many AutoFlows as you need for different recording scenarios. They run in list order, and only the first matching AutoFlow executes for any given recording.

I didn't receive the email. What should I check?

Check your spam or junk folder. Confirm that the AutoFlow is enabled and that the recording met all trigger conditions (word count, keyword timing, source).

Can I use AutoFlow on Plaud Web?

You can view your existing AutoFlows on Plaud Web, but creating and editing AutoFlows requires Plaud App.

Does AutoFlow use my transcription minutes?

Yes. AutoFlow-triggered transcriptions count toward your plan's transcription allowance the same as manually triggered ones.