Personal and Team workspaces are fully separate environments in Plaud. When your organization subscribes to Plaud Team, members also get access to a Team workspace as a separate environment. Content, settings, and billing are kept independent between the two.
Applies to: v4.0.x or later. Still using v3.30.x or earlier Plaud Team? See What is the difference between Plaud Team and Personal workspace?.
How do Personal and Team workspaces compare?
| Feature | Personal workspace | Team workspace |
|---|---|---|
| Billing | Individual subscription (Starter, Pro, or Unlimited Plan) | Centralized seat-based billing managed by Admin |
| Member management | N/A | Admin can invite, remove, and manage Members |
| Roles | N/A | Admin and Member roles |
| Device visibility | Only your own device | Admin can view all team devices in Workspace management |
| Content privacy | All content is private to you | Content defaults to private; can be shared via a shared Team files folder or by invite |
| Workspace management | N/A | Available to Admins for workspace management |
| Enterprise SSO | N/A | Admins can connect the company's identity provider (SAML or OIDC) so Members sign in with company credentials. See Enterprise SSO for Plaud Team |
Can I use both at the same time?
Yes. When you join a Team workspace, your Personal workspace remains unchanged. You can switch between them at any time:
-
Plaud Mobile App: Tap the menu icon in the top-right corner, go to Settings > Current workspace, and select another workspace
-
Plaud Web: Click your workspace name in the top-left of the sidebar and select another workspace
For step-by-step screenshots of switching workspaces on each platform, see What is a workspace?.
Content created in your Personal workspace stays there, and content created in the Team workspace stays in the Team workspace. Plaud does not automatically merge or migrate content between workspaces.
Your Plaud device works the same way: recordings sync to the workspace the device is currently bound to. To record into the other workspace, unbind the device and bind it again in that workspace in the Plaud Mobile App. For the full unbind and re-bind steps, see Device management.
What happens to my Personal workspace if I join a Team?
Nothing changes. Your Personal workspace, its content, and your individual subscription (if any) remain completely unaffected. The Team workspace is an additional, separate environment.
FAQ about Personal vs Team workspaces
Can I use my Personal workspace content in the Team workspace?
To ensure strict data privacy, content never automatically syncs between workspaces. If you would like to bring a personal file into your Team workspace, you can safely do so by exporting the file and uploading it there.
Will my individual Plaud subscription still work after I join a Team?
Yes. Your Personal workspace subscription (Starter, Pro, or Unlimited) remains independent. Joining a Team workspace does not change, cancel, or merge your individual plan.
Can I be in more than one Team workspace?
Yes. You can belong to multiple Team workspaces in addition to your Personal workspace. Each has its own settings, Members, billing, and content boundary.
Why can't content be moved automatically between workspaces?
The strict separation between Personal and Team workspaces is a deliberate security feature. By disabling automatic transfers, we ensure your private recordings are never accidentally exposed to your team, while keeping billing and compliance perfectly organized.
Disclaimer: The information in this article is for reference only and may change as Plaud product features continue to update. Please refer to the latest version of the product for the most current experience.