Your Personal and Team workspaces are completely separate environments. Content never automatically transfers between the two, ensuring that Admins have zero access to your Personal workspace.
Applies to: v4.0.x or later. Still using v3.30.x or earlier Plaud Team? See Team files vs Personal files in Plaud.
What's in my Personal workspace?
- Content in your Personal workspace belongs entirely to you
- Your individual subscription (if any) governs what features you can access there
- Team Admins have no visibility into your Personal workspace or its content
- Joining a Team workspace does not affect your Personal workspace content
What's in my Team workspace?
- Content you create in the Team workspace is private to you by default
- Other team Members cannot see your content in the Team workspace
- Admins also cannot view or access your content in the Team workspace. Their role covers workspace governance (Members, billing, devices, settings), not content
- Your content in the Team workspace is covered by the Team subscription
- To share content with a team member, simply send them an invite.
What are the key differences?
| Aspect | Personal workspace | Team workspace |
|---|---|---|
| Ownership | Belongs to your individual account | Created under your name in a workspace owned by the organization |
| Visibility | Only you can see your content | Private to you by default; can be shared with other Members through invite |
| Billing | Tied to your individual subscription | Covered by the Team subscription managed by the Admin |
| What happens if you leave the Team | Unaffected | You lose access; recordings, transcripts, and notes you uploaded are removed from the Team workspace |
| Migration between workspaces | Not supported automatically: must be manually exported and re-imported | Same: manual export and re-import only |
FAQ about Team vs Personal files
Where do new device recordings go: my Personal or Team workspace?
Recordings sync to whichever workspace the device is bound to at the time of sync, not the workspace you happen to have open in the Plaud Mobile App. To change the destination, bind the device to the other workspace in the Plaud Mobile App before syncing.
Can I migrate files from my Personal workspace to the Team workspace?
Not automatically. You need to export the file from your Personal workspace and re-import it into the Team workspace. There is no bulk move or merge operation between workspaces.
What happens to my Team workspace content if I leave the team?
Recordings, transcripts, and notes you uploaded to the Team workspace are removed from the workspace and are no longer accessible to you or other Members. This applies whether you leave on your own or are removed by an Admin. Files you previously shared via invite links remain accessible to the recipients of those links. Your Personal workspace content is unaffected and stays with you.
Can an Admin see my files in the Team workspace?
No. Admin role covers workspace governance (Members, billing, devices, settings), not Member content. Admins cannot view, share, or download content you create in the Team workspace unless you share it through invite.
Disclaimer: The information in this article is for reference only and may change as Plaud product features continue to update. Please refer to the latest version of the product for the most current experience.