To join a Plaud Team workspace, you need an invitation from an Admin. If you already have a Plaud account, the workspace will appear automatically when you sign in to the Plaud Mobile App or Plaud Web. If you don't have a Plaud account yet, follow the steps below to create one and join.
Applies to: v4.0.x or later. Still using v3.30.x or earlier Plaud Team? See How to join a Plaud Team workspace.
Before you start
- You must have received an invitation email from your Admin. Check your spam folder if you can't find it.
- If you can't find the invitation email or accidentally deleted it, ask your Admin to resend it from Settings → Workspace management → Members & roles on Plaud Web.
- Sign in with the same email address that received the invitation. The system verifies the match before adding you to the workspace.
- Joining a Team workspace does not affect your existing Personal workspace, and both remain fully separate.
How do I join on Plaud Web?
Step 1: Open the invitation email
Look for an email from Plaud with the subject: "[Sender name] invited you to join [Workspace Name] on Plaud Team". Click the Join workspace button in the email.
💡 If you don't see the email, check your spam or junk folder.
Step 2: Log in or create an account
You will be directed to the Plaud login page. Click Continue with Google or log in with the email address that received the invitation. If you don't have a Plaud account yet, you will be guided through account creation.
Step 3: Verify your identity
The system will verify that the account you're logging in with matches the email address in the invitation. If they don't match, you will be prompted to use the correct email address.
Step 4: Enter the welcome screen
After logging in, you will see a "Workspaces are separate…" screen. This message simply confirms that your Personal and Team workspaces operate as completely independent environments. Click Open workspace to proceed.
Step 5: Join the workspace
The system will automatically add you to the invited workspace. You will land on the Team workspace main interface.
Step 6: Set up your profile
Go to Settings to set your display name for this workspace. Note that this name applies only to the current Team workspace and will not affect your Personal workspace profile.
How do I join on the Plaud Mobile App?
Step 1: Open the invitation email
On your phone, open the Plaud Team invitation email from your Admin.
Step 2: Tap the invitation link
Tap the Join workspace button. The system will prompt you to open the link in the Plaud Mobile App.
💡 If you don't have the Plaud Mobile App installed, the system will guide you to download it first.
Step 3: Log in or create an account
Open the Plaud Mobile App and log in with the same email address that received the invitation. If you don't have an account yet, follow the on-screen steps to create one.
Step 4: Verify your identity
The system will verify that your account email matches the invitation email. If they don't match, you will be prompted to log in with the correct account.
Step 5: Enter the workspace
After verification, you will see a welcome screen confirming that workspaces are separate. Tap Open workspace to enter the Team workspace main interface.
What can I do after joining?
Once you have joined the Team workspace, you can:
- Create and manage your own content within the Team workspace
- Switch between your Personal and Team workspaces at any time on the Plaud Mobile App or Plaud Web
- Bind your Plaud device to the Team workspace via the Plaud Mobile App. After binding, new recordings will sync to this workspace by default
New to Plaud? Get started with the basics:
On Plaud Mobile App:
On Plaud Web:
Want to explore more? Browse all help articles for Plaud Mobile App and Plaud Web.
FAQ about joining a Plaud Team workspace
What should I do if my invitation link is not working?
Try clearing your browser cache and clicking the link again. If it still doesn't work, ask your Admin to resend a new invitation from Settings → Workspace management → Members & roles on Plaud Web.
What should I do if my invitation email is missing?
Check your spam or junk folder first. If it's not there, confirm with your Admin that the invitation was sent to the correct email address. Your Admin can resend from Settings → Workspace management → Members & roles on Plaud Web.
How do I proceed if I am already signed into a different Plaud account?
Log out first, then log back in with the exact email that received the invitation. The system verifies the email match before adding you to the workspace.
How can I return to my Personal workspace after joining the Team?
On the Plaud Mobile App, open the sidebar, go to Settings → Current workspace, and select another workspace. On Plaud Web, click your workspace name in the top-left of the sidebar and select another workspace. You can switch freely. There's no limit.
Do I need to rebind my device to the Team workspace if it was previously recording to my Personal account?
Yes, if you want new recordings to land in the Team workspace. Device binding is done on the Plaud Mobile App only. After binding, new recordings sync to the bound workspace automatically.
Disclaimer: The information in this article is for reference only and may change as Plaud product features continue to update. Please refer to the latest version of the product for the most current experience.