Recordings never move between workspaces automatically. To bring a recording into your Team workspace, export the audio from your Personal workspace and import it into your Team workspace. Here's how.
Applies to: v4.0.x or later. Still using v3.30.x or earlier Plaud Team? See How to move a recording from your Personal workspace to a Team workspace.
How do I export a recording from my Personal workspace?
- Open the Plaud Mobile App and make sure you're in your Personal workspace, then open the recording you want to move.
- Tap the menu at the top right of the detail page, choose Export as, then pick Audio.
- Choose a format (MP3 or WAV; MP3 is the default), then export and save the audio file to your phone.
For details, see Export transcripts, notes, and audio.
How do I import the recording into my Team workspace?
- Switch to your Team workspace: open the sidebar, go to Settings → Current workspace, and select your Team workspace.
- On the home screen, tap the + button in the top-right corner, then tap Import files.
- Choose From Files, then select the audio file you exported.
The imported recording appears in All files in your Team workspace. To find it quickly, open the Import folder.
For details, see File import.
What transfers and what doesn't
- The audio transfers as a copy. The original recording stays in your Personal workspace.
- AI transcripts and summaries do not transfer. They stay in your Personal workspace. Regenerate them in the Team workspace after importing.
FAQ about moving recordings between workspaces
Can I move a recording from the Team workspace back to my Personal workspace?
Yes. Follow the same steps in reverse: export the audio from the Team workspace, switch to your Personal workspace, and import it.
Can I move all my recordings at once?
There is no one-tap bulk migration in the Plaud Mobile App. Export and import each recording individually. To move many recordings at once, bulk-export the audio files with Plaud MCP, then bulk-import them into your Team workspace on Plaud Web. See File import on Plaud Web.
Can I move transcripts or summaries?
No. Only audio files can be imported. Regenerate transcripts and summaries in the Team workspace after importing.
Can I move my custom templates?
No. Custom templates don't transfer between workspaces. Recreate them in your Team workspace.
Disclaimer: The information in this article is for reference only and may change as Plaud product features continue to update. Please refer to the latest version of the product for the most current experience.